Regardless of the industry, you work in, online meetings of key players are an integral part of conducting business. Early on, I realised this feature is especially vital in my industry of immigration services. Day in and day out, we deal with time-sensitive issues. Efficient communication with clients and everyone involved in processing that client’s file is vital. This is why the online meeting feature is invaluable.

With my online meeting feature, setting up meetings is fast, convenient and efficient. Microsoft analyses have found that online meetings tend to accomplish more in less time. According to studies, only 11% of online meetings are more than an hour-long with 22% lasting only half an hour. This frees up space for everyone to conduct tasks that really matter.

Online meetings are easy to set up using this feature. All the logistical and scheduling fluff is eliminated. Schedule a meeting through this feature and an email goes to all who are requested to attend simultaneously. All it requires is a few keystrokes and less than one minute to set up.

Abi Kennie finds online meetings enhance inclusivity. They allow you to set up a platform where all concerned parties can exchange vital information quickly, discuss and update everyone at the same time.  Ashley Speagle likes the cost-saving aspects of online meetings. There are no travel costs associated with online meetings. In an immigration consultancy business where different players are located in different countries, this becomes especially important.

The use of this modest yet powerful tool allows you to quickly deliver information, reach vital decisions and speed up the process of immigration for your clients. It offers advantages that physical meetings can’t even begin to match.

• Boost Productivity: Online meeting feature allows you to gather information from your client and send it to many universities and immigration offices immediately. It ensures that all your team members are updated at the same time, regardless of where they are situated physically.

• Permanent Record: the online meetings are automatically recorded. This eliminates any repetition and mistakes.

• Time Savings:  with online meetings, there is no wastage of time. All the attendees can participate from wherever they are without having to worry about travel time and delays. 

The Ezymigrate feature of online meetings is a must-have for immigration consultant services. 

One of the most difficult jobs of immigration advisors is the collection of documentation that is accurately completed. Having worked closely with countless advisors over the years, I have observed firsthand how tedious and time consuming this part of the job is. Ensuring that all the documentation has been submitted and the heaps of paperwork are flawless requires a tremendous amount of labour-intensive work.

That is why I am super excited about our document collection checklist system. Every client can conveniently complete each document in a systematic, orderly fashion. Once satisfied, they can then upload it via a drive link. There is no chance of ever missing any documents. Need to update something? Not a problem, just open the document and update it. It only takes minutes. 

Patricia Lotich maintains that checklists produce consistency and supply recaps when distracted. In other words the chances of leaving a form incomplete because you had to attend a call become negligible. A checklist helps to improve service that keeps clients happy. According to Becky Metivier, an organizational tool like a checklist improves the efficiency of people carrying out complex assignments.

The Ezymigrate document checklist is ideally suited for immigration and visa advisors as it offers several benefits.

• Multiple Document Checklists: Not all visas are created equal! Different visa types require different types of documents. Our system has a separate checklist for each type of visa.

• Multiple Upload: Clients can take their time compiling information and collecting the various documents. When completed, they can then upload them all together in one go. Forgot a couple of papers? No worries! Simply use your personal link and continue uploading. 

• Amend Before Sending: Make a mistake? Ezymigrate document checklist will let you make as many amendments as you need to get it perfect and resend.

Once all the documents are completed and uploaded, the file managers will automatically get a confirmation email. The client also retains a copy of all the documents. It is all very safe, secure and convenient for all parties. 

Ezymigrate can help you document more efficiently, accurately and provide a service to your clients that they will be happy with.  Go ahead, give us a call.